/ MODULE 05-STAFF & LEAVE MANAGEMENT

    Staff records and leave management for staff and students.

    Keep every teacher and staff member's record with documents and custom fields, and run leave requests for both staff and students with working-day counts, leave types and team-lead approvals.

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    / THE PROBLEM

    Staff files in cupboards and leave on WhatsApp.

    Teacher and staff details sit in physical files and an old spreadsheet. Leave is requested by message or a slip of paper, approved verbally, and the balance is worked out at the end of the year. Student leave letters from parents get lost in diaries. When a teacher is absent, the timetable coordinator often finds out on the morning itself.

    / THE SOLUTION

    One staff register and one leave workflow.

    VegaEdu stores staff profiles with documents and custom fields, and lets you import existing staff from Excel or CSV. Leave types are defined in institute settings. Staff apply for leave from the app, the request goes to their team lead or approver, and the system counts working days so holidays are not deducted. Parents and students can submit student leave requests the same way, and approved leave is visible to the class teacher. Staff records also feed into the timetable, ID cards and reports, so you only enter a teacher's details once.

    / CAPABILITIES

    Everything you need, nothing you don't.

    /01Staff profiles with personal, role and department details
    /02Staff documents stored against each record
    /03Custom form fields for staff information
    /04Bulk staff import from Excel or CSV
    /05Departments and leave types set up in institute settings
    /06Staff leave requests from the web or mobile app
    /07Student leave requests submitted by parents or students
    /08Working-day counts that exclude holidays
    /09Team-lead approvals for staff leave
    /10Leave status visible to the applicant in real time
    /11Leave history for each staff member and student
    /12Approved staff leave visible when planning timetable substitutions
    /13Separate logins for each of the 13 roles
    /14Role-based access control for who can see staff data

    / OUTCOMES

    What changes from week one.

    2
    LEAVE FLOWS: STAFF + STUDENT
    13
    ROLE-BASED LOGINS

    / HOW IT WORKS

    How it works

    1. STEP 01

      Add your staff

      Import staff from Excel or CSV or add them one by one with documents and custom fields.

    2. STEP 02

      Set leave types

      Define leave types, holidays and approvers such as team leads or the principal.

    3. STEP 03

      Apply from the app

      Staff apply for their own leave; parents or students apply for student leave with dates and reason.

    4. STEP 04

      Approve and plan

      Approvers accept or reject, working days are counted, and the timetable team arranges substitutes.

    / WHO USES IT

    Each role sees only its part.

    • Admin - maintain staff records, leave types and approval settings
    • Principal - approve leave and review staff details
    • Teachers - apply for leave and approve student leave for their class
    • Office staff - update staff records and documents
    • Operations manager - approve leave for operations team members
    • Parents - apply for leave on behalf of their child
    • Students - submit leave requests and see the status

    / ON THE MOBILE APP

    Works from the phone in your pocket.

    • Staff apply for leave and track approval from the phone
    • Team leads and principals approve or reject leave in the app
    • Parents submit student leave requests from the parent app
    • Real-time notifications when a leave request is approved or rejected
    See the mobile app →

    / FAQ

    Frequently asked questions

    Yes. Teachers and other staff apply for leave from the VegaEdu app and see the approval status in real time.

    / RELATED

    Attendance and timetableNotice board and communicationFor principalsFor admin and office staffSecurity and access control
    VegaEdu.
    Free for 14 days · No credit card · No sales call

    Your institution, live on VegaEdu today.

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    How you go live

    • Create your account and portal address
    • Import students and staff from Excel or CSV
    • Invite staff, teachers and parents to the app
    • Collect fees at the counter by UPI QR, cash or card
    • Switch on online fee payments (our team sets up Razorpay with you)
    • Get help with migration whenever you need it
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