/ MODULE 04-FEES & FINANCE

    School fee management software with UPI and online payments.

    Set up class fee structures and fee categories, collect fees at the counter by cash, UPI, cheque or card with QR payments, let parents pay online through Razorpay, and print customised receipts.

    Start free trialSee pricing

    / THE PROBLEM

    Fee collection eats up the office and still leaves gaps.

    Fee day in many schools means long queues, handwritten receipt books and a cash register reconciled late in the evening. Parents send UPI screenshots on WhatsApp that someone has to match manually. Nobody can quickly say which students still owe term fees, and chasing dues becomes a series of phone calls. Coaching institutes and colleges face the same problem across batches and courses.

    / THE SOLUTION

    Every payment, counter or online, recorded against the student.

    VegaEdu sets up fee structures per class with fee categories such as tuition, transport or exam fees. At the counter, office staff collect by cash, UPI, cheque or card, show a UPI QR code for instant payment and print a receipt in your format. Parents can also pay online from the parent app through Razorpay. Every payment updates the student's fee record, so dues and collections are always visible in reports.

    / CAPABILITIES

    Everything you need, nothing you don't.

    /01Class-wise fee structures for each academic year
    /02Fee categories such as tuition, admission, exam, transport and hostel
    /03Counter collection by cash, UPI, cheque or card
    /04UPI QR code payments at the counter
    /05Online fee payment for parents through Razorpay
    /06Customisable printable fee receipts with your institute details
    /07Student-wise fee ledger showing paid and pending amounts
    /08Transport fees linked with the transport module
    /09Fee due and collection reports for the office and management
    /10Parents see fee details and receipts in the parent app
    /11Child switcher for parents paying fees for more than one child
    /12Role-based access so only authorised staff collect or edit fees
    /13Audit log of fee transactions and changes
    /14Payment gateway activation support from the VegaEdu team
    /15Fee structures for schools, colleges, coaching batches and courses
    /16Fee notices and reminders sent through the notice board

    / OUTCOMES

    What changes from week one.

    4
    COUNTER MODES: CASH, UPI, CHEQUE, CARD
    QR
    UPI AT THE COUNTER
    ONLINE
    PARENT PAYMENTS VIA RAZORPAY

    / HOW IT WORKS

    How it works

    1. STEP 01

      Define fee structures

      Create fee categories and attach amounts to each class for the academic year.

    2. STEP 02

      Activate online payments

      Connect your Razorpay account. The VegaEdu team helps with payment gateway activation.

    3. STEP 03

      Collect at the counter or online

      Office staff take cash, UPI QR, cheque or card payments; parents pay online from the app.

    4. STEP 04

      Print receipts and track dues

      Print customised receipts and use reports to see collections and pending fees by class or student.

    / WHO USES IT

    Each role sees only its part.

    • Office staff - collect fees at the counter and print receipts
    • Admin - set fee structures, categories and receipt format
    • Principal - review collection and pending fee reports
    • Management - read-only view of fee collection totals
    • Transport manager - transport fees linked to routes and stops
    • Parents - view dues and pay fees online through Razorpay

    / ON THE MOBILE APP

    Works from the phone in your pocket.

    • Parents see fee dues and pay online through Razorpay from the app
    • Parents with siblings switch between children to pay each one's fees
    • Paid receipts are available in the parent app
    • Principal and management can check fee collection reports on mobile
    See the mobile app →

    / FAQ

    Frequently asked questions

    Yes. Parents can pay fees online from the VegaEdu parent app through Razorpay, which supports UPI along with other online methods.

    / RELATED

    Why fee collection fails and how to fix itExpense managementTransport managementFor parentsPricingPayment gateway and onboarding help
    VegaEdu.
    Free for 14 days · No credit card · No sales call

    Your institution, live on VegaEdu today.

    Start free trialGet setup help

    How you go live

    • Create your account and portal address
    • Import students and staff from Excel or CSV
    • Invite staff, teachers and parents to the app
    • Collect fees at the counter by UPI QR, cash or card
    • Switch on online fee payments (our team sets up Razorpay with you)
    • Get help with migration whenever you need it
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