/ MODULE 16-INVENTORY
Inventory management software with stock control and supply requests.
Track consumable stock such as stationery, lab supplies, cleaning material and uniforms, let staff raise supply requests from the app, and give your operations manager a clear view of what is in the store.
/ THE PROBLEM
The store room runs on memory and a notebook.
Chalk, markers, printer paper, lab chemicals and cleaning supplies are bought in bulk and handed out on request. Stock levels are known only to whoever holds the store key. Teachers ask for supplies verbally, items run out without warning, and the next purchase is made in a hurry. At year end nobody can say how much was issued to which department.
/ THE SOLUTION
Stock levels and supply requests in one system.
VegaEdu records items in stock and their quantities. Staff raise supply requests from the web or mobile app, the operations manager or admin reviews them and issues the items, and stock is updated as items go out and new stock comes in. Long-lasting items such as furniture and computers stay in the separate asset management module. Staff no longer need to chase the store keeper, and the operations manager can see at a glance which items are running low before term starts. Reports show which departments are using which supplies, which helps when planning the next purchase.
/ CAPABILITIES
Everything you need, nothing you don't.
/ OUTCOMES
What changes from week one.
/ HOW IT WORKS
How it works
- STEP 01
Add items
List the consumables you keep in store with their current quantities.
- STEP 02
Staff raise requests
Teachers and staff raise supply requests from the app.
- STEP 03
Review and issue
The operations manager or admin approves the request and issues items, updating stock.
- STEP 04
Restock and report
Record new stock as it arrives and review inventory reports.
/ WHO USES IT
Each role sees only its part.
- Operations manager - manage stock, approve supply requests and record new stock
- Admin - set up categories, access and review inventory reports
- Teachers and office staff - raise supply requests for what they need
- Principal - review inventory reports
- Management - read-only view of inventory
/ ON THE MOBILE APP
Works from the phone in your pocket.
- Staff raise supply requests from their phone
- Staff see the status of their requests
- Operations manager reviews and approves requests on mobile
/ FAQ
Frequently asked questions
Consumable stock such as stationery, lab supplies, cleaning material and other store items, with quantities and supply requests.
/ RELATED
Your institution, live on VegaEdu today.
How you go live
- Create your account and portal address
- Import students and staff from Excel or CSV
- Invite staff, teachers and parents to the app
- Collect fees at the counter by UPI QR, cash or card
- Switch on online fee payments (our team sets up Razorpay with you)
- Get help with migration whenever you need it