/ MODULE 13-ASSET MANAGEMENT
Asset management software for schools and colleges.
Keep an asset register of furniture, computers, lab equipment and more, record transfers between rooms and departments, run asset audits and raise purchase orders, all managed by your operations team.
/ THE PROBLEM
Nobody knows exactly what the institute owns.
Projectors, computers, lab equipment and furniture are bought over many years and recorded in a dead-stock register, if at all. Items move between classrooms and departments without a record. During an audit or inspection, staff spend days counting, and purchases are approved through emails and paper slips.
/ THE SOLUTION
A live asset register with transfers, audits and purchasing.
VegaEdu records each asset with its details and location. When an item moves to another room or department, the transfer is logged. Periodic audits compare what is on record with what is physically present. Purchase orders for new assets are raised and tracked in the same module. Consumables and stock are handled in the separate inventory module. The operations manager has a dedicated login to look after the register, while management gets a read-only view. This makes it far easier to answer questions during inspections, insurance claims or a change of principal about what the institute owns and where it is kept.
/ CAPABILITIES
Everything you need, nothing you don't.
/ OUTCOMES
What changes from week one.
/ HOW IT WORKS
How it works
- STEP 01
Build the register
Add assets with details and assign them to rooms and departments.
- STEP 02
Record transfers
Log every move of an asset to another room or department.
- STEP 03
Run audits
Verify assets against the register during periodic audits.
- STEP 04
Raise purchase orders
Create and track purchase orders when new assets are needed.
/ WHO USES IT
Each role sees only its part.
- Operations manager - maintain the asset register, transfers, audits and purchase orders
- Admin - set access and review asset reports
- Principal - approve purchases and review audit results
- Management - read-only view of assets and purchases
- Office staff - help update asset records
/ ON THE MOBILE APP
Works from the phone in your pocket.
- Operations manager can look up assets and their location
- Principal and management can review asset reports on the phone
- Operations manager can check purchase order status from the app
/ FAQ
Frequently asked questions
Asset management covers long-lasting items such as furniture, computers and lab equipment. The inventory module handles consumable stock and supply requests.
/ RELATED
Your institution, live on VegaEdu today.
How you go live
- Create your account and portal address
- Import students and staff from Excel or CSV
- Invite staff, teachers and parents to the app
- Collect fees at the counter by UPI QR, cash or card
- Switch on online fee payments (our team sets up Razorpay with you)
- Get help with migration whenever you need it