/ MODULE 01-ADMISSIONS & STUDENT MANAGEMENT
Admission and student management software from enquiry to enrolled.
Take admissions at the office counter or through a public online application form, collect documents, apply age rules, approve applicants and keep one clean student record for every learner in your school, college or coaching institute.
/ THE PROBLEM
Paper forms, missing documents and the same details typed three times.
In most Indian institutes admission season means a pile of printed forms, photocopies of birth certificates and Aadhaar cards, and an Excel sheet that someone retypes into the register. Parents queue at the office just to submit a form. Documents get misplaced, age eligibility for a class is checked by hand, and by June nobody is sure which applications were approved. Once a student joins, their details live in different files for fees, attendance and exams.
/ THE SOLUTION
One admission pipeline that ends in a complete student record.
VegaEdu gives you two ways in: office staff can enter an admission at the counter, or parents can fill a public online application form from their phone. Both land in the same queue with uploaded documents attached. Age rules flag applicants who do not fit the class, approvers accept or reject from one screen, and an approved application becomes a student record that every other module (fees, attendance, exams, transport, certificates) reads from. Existing students come in through Excel or CSV import, so you do not start from zero.
/ CAPABILITIES
Everything you need, nothing you don't.
/ OUTCOMES
What changes from week one.
/ HOW IT WORKS
How it works
- STEP 01
Set up classes and rules
Create your academic year, classes, sections and subjects, then define age rules and any custom fields you want on the admission form.
- STEP 02
Share the online form
Publish the public application form link on your website or WhatsApp. Parents fill details and upload documents; walk-ins are entered by office staff.
- STEP 03
Review and approve
The admin or principal reviews each application with its documents, sees age-rule flags and approves or rejects it.
- STEP 04
Student record is ready
Approved students appear in the class register with parent and student logins, ready for fees, attendance, exams and transport.
/ WHO USES IT
Each role sees only its part.
- Admin - configure the admission form, age rules and custom fields, and approve applications
- Principal - review applications and approve admissions for each class
- Office staff - enter walk-in admissions, verify documents and import student lists
- Management - read-only view of admission numbers and class strength
- Parents - fill the online application form and later track their child through the parent app
- Students - log in once enrolled to see their profile, timetable and notices
/ ON THE MOBILE APP
Works from the phone in your pocket.
- Parents can open the online application form on a phone and upload documents from the camera roll
- Parents with more than one child use the child switcher to move between profiles
- Students see their profile, class and section details in the app
- Admin and principal can check pending applications from the mobile app
/ FAQ
Frequently asked questions
Yes. VegaEdu includes a public online application form. Parents fill in student and guardian details, upload documents and submit. The application appears in your admission queue for approval.
/ RELATED
Your institution, live on VegaEdu today.
How you go live
- Create your account and portal address
- Import students and staff from Excel or CSV
- Invite staff, teachers and parents to the app
- Collect fees at the counter by UPI QR, cash or card
- Switch on online fee payments (our team sets up Razorpay with you)
- Get help with migration whenever you need it